I have had the opportunity to share experiences with many New Jersey & Boston DJs and party planners over the years. I still find it incredible that some DJs do not produce a written DJ contract when booking a gig with an event planner. For me, the written contract creates security and a firm commitment by both parties, a sense of mutual trust. I can’t imagine working without one.
I know that most event planners whether they are a bride, parent or professional in the industry will not feel comfortable working without a DJ contract. What many may not know is that the contract is equally important to us as entertainers too. We earn our income through the events we perform and if we are operating with the knowledge that a certain date is booked and have to turn away business, without a formal contract we are putting ourselves at risk too.
Young professional DJs have asked me what I think is important to include in a good DJ contract to insure both parties are protected and feel safe. This is what I generally share with them. I hope it is helpful.
First, what are the terms of the contract financially including the amount of the deposit and when the balance is due? Also is the deposit refundable if there should be a cancellation by the planner? If the deposit is refundable, how far in advance does the event need to be cancelled for this to occur?
What if the professional DJ is sick or any other circumstance that may prohibit them from being able to perform their duties? Do they have a back-up plan and what is it? What about equipment malfunctions? What happens in the event of an equipment failure? Are you the customer protected?
What about music and programming issues? Does the DJ reserve the right to choose not to play a song? What if they do not have a particular song requested at the event? Can the planner or host provide a song to make sure the guests are happy?
Are there conditions that permit the use of photos or videos? If so, where can they be used?
I think it is important for all of us to discuss the potential roadblocks so we can resolve them in advance together. I have yet to have an event not get booked due to contractual conditions. In fact, I am certain the contract has been the reason I have booked events several times, especially weddings. All Brides and Grooms want the peace of mind that their Wedding DJ will be present, on time, ready and all equipment functioning at an optimum level when their big day comes. It is too important to leave anything to chance.
These are some of the main reasons I always use a DJ contract when being hired.
Would you hire a NJ or NY DJ for your event without a DJ contract? Have you done so in the past?